© Linde AG
Files in the archives? Or to destruction? In times of digitalisation and DSVGO, there is often great uncertainty how files must or may be handled. No enterprise must destroy however due to the DSVGO all its files, all the same whether they exist physically or digitally. With clear processes and regulations for the file transfer into the archive as well as their permanent storage, the company´s history can be documented even today for the future, while at the same time protecting the data from unauthorized access. Modern and future-proof. GUG has built up special expertise in this area and developed sustainable strategies. We would be happy to advise you.
Historical archives collect information about the development of enterprises. They are created within the historical context of an individual firm and thus are unique and valuable. The past is preserved and made accessible here. At the same time, the present and the future are recorded and made available as future past. The secure keeping of this information is ensured through the collecting and storing of documents with special care for conservatory conditions.

Not only can the emergence and evolution of an enterprise’s unique business culture thus be traced and put to use, but also legal certainty and the preservation of its tradition are important gains for a business. Not least, marketing and communications departments use historical themes and facts which the archive prepares and puts at their disposal.
The GUG supports enterprises in the assessment and processing of archive-worthy records up to their incorporation into the archive. Its employees catalogue the records and store them according to archival standards in order to ensure their lasting availability. The GUG also advises on preparations for emergencies, archival software, archive guidelines, and adequate spaces. Modern approaches to “archives 4.0” are part of our expertise. The GUG wants to promote sustainability in archiving.

The GUG assists enterprises with consulting, training, workshops, and the deployment of full-time employees on-site. Together with our clients, we design concepts for archive solutions tailored to their needs. The GUG can be commissioned to build a corporate archive from scratch or to extend, reorganize, or continue an existing archive on a professional basis.

Current archive projects:

Gerolsteiner Brunnen GmbH & Co. KG
Planning and developing the company archive of Gerolsteiner Brunnen GmbH & Co. KG was one of GUG mbH’s first archive projects and has been ongoing since 2011. We support the build-up of a completely new archive, which also involves advising on construction and drafting an archival guideline. At the same time, we collect, search for, and digitize archive-worthy records.

Employee: Dr. Tanja Roos
Die GUG mbH berät die KPMG bei allen Fragen rund um das Unternehmensarchiv und betreut die Wirtschaftsprüfungsgesellschaft beim Umgang mit historisch
Die GUG mbH berät die KPMG bei allen Fragen rund um das Unternehmensarchiv und betreut die Wirtschaftsprüfungsgesellschaft beim Umgang mit historisch relevanten Themen. Seit 2011 wird hier das historische Archiv optimiert. Auch bei der Entwicklung einer Archivrichtlinie hat die GUG mitgewirkt.

Mitarbeiterin: Dr. Andrea H. Schneider-Braunberger
Liebherr-Werk Biberach GmbH
November 2011 marked the start for building the company archive of Liebherr Group in co-operation with GUG mbH. We are responsible for collecting material, cataloguing, and archival guidelines.

Employee: Christian Schuck
Linde Group
GUG mbH has been assigned with the extension and optimization of Linde AG’s document archive since 2012. Our focus is on the creation of archival guidelines, cataloguing, and digitization of relevant historical documents.

Employees: Jeannot Fritschen, Vernessa Wagner
LVM Landwirtschaftlicher Versicherungsverein Münster a.G., Münster (Archivaufbau)
Die GUG ist seit April 2019 mit dem Aufbau des Unternehmensarchivs der LVM beauftragt. Begonnen wird hier mit der Bewertung und anschließenden Verzeichnung des vorhandenen Materials. Die Schwerpunkte liegen unter anderem auf der Einführung einer Archivrichtlinie sowie einer Archivsoftware. Die GUG liefert im Zuge des Archivaufbaus Informationen für das bevorstehende Firmenjubiläum. Nach Abschluss des Archivaufbaus wird der laufende Betrieb in die Hände der LVM übergeben. Wir werden weiter in beratender Funktion tätig sein.

Mitarbeiter: Kai Balazs-Bartesch, Flemming Falz
Munich Re, München (Archivfortführung)
Seit Juli 2020 unterstützt die GUG die Weiterentwicklung und Betreuung des Archivs der Munich Re in München. Hierzu gehören die Verzeichnung von Archivalien ebenso wie die Bearbeitung von Anfragen an das Archiv.

Mitarbeiter: Stefan Pretzlik
GUG mbH assists the former piano manufactuter in all questions concerning the management of its company archive and conducts research.

Employees: Andreas Haas/Alexandra Reimer
Sartorius Corporate Administration GmbH
The creation of Sartorius’s historical archive began in October 2016. Sartorius is a world-wide leading supplier of devices for pharmaceutical and laboratory appli-cations whose origins in the city of Göttingen date back to the year 1870. The ar-chive contains not only voluminous holdings of files, but also many objects which document the company’s development. GUG assists in the creation of a com-pletely new archive, including construction of appropriate storage space, archival guidelines, and the collection, surveying, cataloguing, and digitization of historical-ly relevant records.

Employee: Marcel Stierand

Completed archive projects:

adidas AG
The document archive at adidas AG’s headquarters in Herzogenaurach has been built up from 2014 until 2018. The GUG archivists collected files, set up and administrated a database, drafted archival guidelines, and catalogued records. GUG also assisted in the writing of the company history by research, conducting interviews, and support of the historians.

Employee: Sandra Trapp
Bankhaus C.L. Seeliger, Wolfenbüttel (Archivverzeichnung und Umbettung)
In Preparation for a book project, which by now is underway, the historical records of the banking house were surveyed, catalogues, and boxed.
2010 beriet die GUG die BASF zur Frage der Archivrichtlinie und zum Unternehmensarchiv.
Block Group
From 2017 to 2018, GUG supports Block Marketing GmbH in developing a company archive for the whole Block enterprise group. Historically relevant files and objects are collected ad made accessible in order to preserve the company’s historical heritage. GUG employees surveyed and evaluated material, drafted archive guidelines, and classified contents. The archive is to support Block Group’s prepara-tions for their 50th anniversary.
Block Gruppe, Hamburg (Archivbetreuung)
Von Juli bis Dezember 2020 betreute die GUG das Archiv der Block Gruppe.
BORGERS SE & Co. KGaA, Bocholt (Archivberatung)
Die GUG mbH beriet die Firma Borgers bei der Optimierung des Archivs, der Einführung einer Archivrichtlinie sowie bei der Bewertung des vorhandenen Materials von 2018 bis 2019.
Bosch Thermotechnology
Between July 2016 and May 2017, GUG mbH was tasked with the relocation of Buderus’s archive from Wetzlar to the Bosch company archive in Stuttgart-Feuerbach. The complete holdings were catalogued and boxed.
Bundesvereinigung der Deutschen Arbeitgeberverbände (BDA), Berlin (Archivaufbau)
Von August 2019 bis Februar 2020 hat die GUG mit dem Aufbau des Historischen Archivs der BDA begonnen. Die GUG übernahm dabei die Sichtung und Bewertung des Aktenbestands, die Umbettung, Verzeichnung und die Digitalisierung von archivwürdigem Material. Sie unterstützte bei der Entwicklung einer Archivrichtlinie samt Nutzungsordnung sowie bei der Begleitung des Programmierungsprozesses einer Archivsoftware.
Lufthansa Group
From 2016 until 2019, GUG mbH has been tasked with the optimization of Lufthansa AG’s company archive. Apart from surveying, appraising, cataloguing, and pre-paring for storage the archive’s complete holdings, GUG assists Lufthansa in the selection and implementation of archival software, integration of databases, and the drafting of archival guidelines and usage regulations. As part of Lufthansa’s His-torical Communication, the archive replies to numerous questions on all aspects of business history coming from inside and outside the company.
Engelhard Arzneimittel, Niederdorfelden (Archivaufbau)
Im Rahmen der Studie zur Geschichte von Engelhard Arzneimittel unterstützte die GUG 2011 und 2012 beim Aufbau des Archivs der Engelhard Arzneimittel GmbH & Co. KG.
H. Schmincke & Co. GmbH & Co. KG
As part of a pre-study beginning in 2017, historically relevant company files of the manufacturer of finest artists’ colours from Eckrath were catalogued and boxed according to archival standards. This project was part of a research and feasibility study in preparation of a scholarly business history of the family-led enterprise.
Krauss Maffei Group, München
Cataloguing workers‘ index cards, 2016-2017.
Mast-Jägermeister SE
GUG MbH has been building the Historical Company Archive of Mast-Jägermeister SE from 2015 until 2019. Apart from files and photographs, he archive of course also contains a fascinating collection of bottles, and the complete records of the mar-keting campaign “I drink Jägermeister because…”.
Munich Re, Munich (archive continuation)
Since 2015, GUG mbH continues to extend Munich Re’s historical archive. We col-lect for archiving further files dating from ca. 1980 or later, ensure the usability of holdngs, and develop archival guidelines.
RKW - Rationalisierungs- und Innovationszentrum der Deutschen Wirtschaft e. V. (Bibliotheks- und Archivaufbau)
Die GUG baute von August 2019 bis Juni 2020 die Bibliothek und das Archiv des 1921 gegründeten Rationalisierungs- und Innovationszentrum der Deutschen Wirtschaft auf. Hierzu gehört die systematische Erfassung der Zeitschriftenbestände sowie der vorhandenen und ausgelagerten Alt-Akten, Fotos, Filme etc. Die Entwicklung einer Archivrichtlinie wird die künftige Aufbewahrung historisch relevanter Unterlagen regeln.
UniCredit Group
GUG mbH was tasked 2017 with the evaluating the archive-worthiness of records from the registry of UniCredit in Munich.